Finding 1205566 (2025-003)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-03-31
Audit: 397253
Organization: School District of Waukesha (WI)

AI Summary

  • Answer: The District failed to report expenses for staff and contractors providing medical services correctly in quarterly submissions.
  • Trend: This issue indicates a recurring problem with accurate financial reporting, which could impact future reimbursements.
  • List: Review reporting processes, provide training for staff on submission requirements, and ensure accurate documentation for all expenses.

Finding Text

Condition: The District's supporting documentation for the expenses incurred for staff and contractors that provide direct medical services did not get reported appropriately in the quarterly submissions. Criteria: For staff and contractors that provide direct medical services, Districts are required to report amounts paid for salaries, benefits, and contracted services through quarterly financial submissions. Cause: District staff did not properly report the expense information through the quarterly financial submission. Effect: Improperly reported expenses would affect the reimbursements received by the District under the SBS Medicaid program.

Corrective Action Plan

The District will review their processes and procedures for quarterly financial submissions reported in the SAS Medicaid System for fiscal year 2025-2026. All contracted services will have proper documentation supporting the costs in the quarter that it relates to.

Categories

Cash Management

Other Findings in this Audit

  • 1205564 2025-001
    Material Weakness Repeat
  • 1205565 2025-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.778 GRANTS TO STATES FOR MEDICAID $2.00M
10.555 NATIONAL SCHOOL LUNCH PROGRAM $1.96M
10.553 SCHOOL BREAKFAST PROGRAM $601,506
84.027 SPECIAL EDUCATION GRANTS TO STATES $572,157
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $287,572
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $163,415
84.365 ENGLISH LANGUAGE ACQUISITION STATE GRANTS $87,852
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $83,617
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $79,854
10.582 FRESH FRUIT AND VEGETABLE PROGRAM $69,850
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $47,057
84.425 EDUCATION STABILIZATION FUND $24,755
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $6,100