Finding Text
Finding 2025-003 Reporting ALN 14.871/14.879 Housing Voucher Cluster Criteria: Pursuant to 24 CFR Part 908 and Section 982.158, the PHA must maintain complete and accurate accounts and other records in Form HUD-50058. This form is required to be submitted to HUD each time the PHA completes an issuance, admission, annual reexamination, portability move-in, expiration, or other change of unit for a family. Supporting documentation must also be retained during the term of each assisted lease, and for a period of at least 3 years from the end of participation date. Condition: For 1 of 40 clients selected for testing, the key line items of 3e – Date of Birth and 3n – Social Security Number for a dependent of a client were incorrect when compared to supporting documentation. Cause: The Authority’s internal control procedures to ensure compliance with Reporting requirements were not operating as designed. Effect: The Authority was not in compliance with program Reporting requirements and controls were not operating effectively. Questioned Costs: None. Recommendation: The Authority should ensure the HUD-50058 Reports contain accurate information. Management’s Response: Management agrees with the finding and is implementing procedures to correct it. The Housing Authority agrees with the finding and is implementing procedures to correct it. Applicable staff will be briefed on the finding and training will be provided on both written policy and procedure. The Housing Authority has a quality assurance program to monitor and ensure all client HUD-50058 reports are completed accurately.