Finding 1205113 (2025-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-03-31

AI Summary

  • Issue: The Institution failed to notify the Secretary about changes in enrollment status for four students with federal loans.
  • Impact: This affects compliance with federal reporting requirements for the fiscal year 2024 - 2025.
  • Recommendation: Ensure timely updates to the NSLDS for all student enrollment status changes moving forward.

Finding Text

The Institution did not notify the Secretary through the NSLDS in a timely manner the change in the enrollment status (withdrew/graduated) of four (4) student with federal loans during the academic period covering the fiscal year 2024 - 2025.

Corrective Action Plan

Reporting Controls and Monitoring Implementation of a fixed NSLDS reporting calendar.Monthly validation of enrollment status changes (withdrawals, drops, enrollment level changes).Accountability and OversightAssignment of dedicated personnel responsible for Enrollment Reporting.Supervisory review and approval prior to submission of each report.Targeted Training Focused training on NSLDS compliance and federal regulations.Cross-training to reduce dependency on a single staff member Procedural Enhancements Review and update of established process between Academic Departments and the Registrar Office to unsure proper identification of students who have fulfilled graduation requirements.Implementation of reporting checklists to ensure compliance at each cycle.Systems Integration Review and validation of integration between internal systems and NSLDS/Clearinghouse to ensure data accuracy.

Categories

Student Financial Aid Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 1205114 2025-002
    Material Weakness Repeat
  • 1205115 2025-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.063 FEDERAL PELL GRANT PROGRAM $8.90M
84.268 FEDERAL DIRECT STUDENT LOANS $8.10M
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $701,291
84.033 FEDERAL WORK-STUDY PROGRAM $166,865
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $138,776
84.379 TEACHER EDUCATION ASSISTANCE FOR COLLEGE AND HIGHER EDUCATION GRANTS (TEACH GRANTS) $40,521