Finding Text
Finding 2025-001 – Special Tests— NSLDS Reporting (Significant Deficiency) Department of Education Student Financial Assistance Cluster Assistance Listing No. 84.268 (Federal Direct Student Loans) and No. 84.063 (Federal Pell Grant Program) Federal award year 2024-2025 Criteria: CFR Section 685.309 and 690.83(b)(2) requires the University to notify the National Student Loan Data System (NSLDS) within 30 days of a change in student status or include the change in status in a response to an enrollment reporting rosters within 60 days of the student’s date of determination of withdrawal. Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal awards to establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures to ensure that enrollment status changes are reported timely. Condition: For sixteen out of forty students tested who had enrollment changes at the University, the student’s status effective dates at the campus level and program level were not reported to the NSLDS timely. Cause: The University had turnover in the registrar’s office during the Fall of 2024 resulting in delays in submitting information to NSLDS. Effect or potential effect: The effect of the noncompliance is that NSLDS does not have timely and accurate enrollment information. Questioned costs: None Context: We selected forty students to evaluate reporting of status changes to NSLDS. Out of forty students selected, sixteen student status changes were not reported timely. Identification as a repeat finding, if applicable: This is not a repeat finding. Recommendation: RSM recommends that the University implement a process to review information provided to NSLDS for accuracy in a timely manner such that the NSLDS receives timely information within 60 days of status changes. View of responsible officials: Management agrees with this finding. See corrective action plan.