Finding Text
Finding 2025-002 Internal control deficiency and noncompliance over reporting. Identification of the federal program: Assistance Listing Number 93.493: • Congressional Directives • U.S. Department of Health and Human Services • Federal award identification number – CE146487 • Federal award period – 08/01/2022 – 07/31/2025 Criteria or specific requirement (including statutory, regulatory, or other citation): Title 2, Subtitle A, Chapter II, Part 200, Subpart D, 200.303, Internal controls. The non-Federal entity must (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government,” issued by the Comptroller General of the United States, or the “Internal Control Integrated Framework,” issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). Under the terms of the grant agreement, the following reports that are within the scope of our testing are required: 1) Progress reports are required semi-annually 2) Federal Financial Report (SF-425) is required within 90 days of the end of each year of the reporting period. Condition: Management did not submit the two required Federal Financial Reports or the two required progress reports due during the fiscal year. The Federal Financial Reports were submitted after the required due dates; however, there is no evidence that the progress reports were submitted. Cause: Management did not have sufficiently designed internal controls to ensure that financial or progress reports were submitted as required in the grant agreement. Effect or potential effect: Not submitting the required reports does not allow for the federal agency to adequately monitor the status of the award. Questioned costs: None. Context: The Federal Financial Reports were submitted on March 10, 2026. There is no evidence that the progress reports were submitted. This direct award represents $98,983 or 7% of the total expenditures on the Schedule of Expenditures of Federal Awards. Identification as a repeat finding, if applicable: This is not a repeat finding. Recommendation: Management should implement internal controls to ensure that required reports are submitted timely. Views of responsible officials: Management agrees with the finding and will ensure reports are submitted timely in the future.