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2025-001: Reporting – Early Steps Grantor: Department of Education (ED) Program Title: Special Education Grants for Infants & Families Award Name: Early Steps Award Numbers: H181A230099 Assistance Listing Titles: Special Education – Grants for Infants & Families with Disabilities Assistance Listing Number: 84.181 (Federal Portion), 64.022 (State of Florida Portion) Award Years: July 1, 2024 – June 30, 2025 Passthrough Entities: Department of Health (Federal Portion), The State of Florida Department of Health (State of Florida Portion) Criteria Report Name Reporting Requirements Request for Payment (Monthly Invoice) Provider must submit a properly completed invoice via email to the Contract Manager no later than the last calendar day of the following month. Claims Report Prepare a monthly Claims Report and submit it to the Contract Manager no later than submission of the monthly invoice. Condition Per the award agreement, The Johns Hopkins Health System (“JHHS”) is required to submit Requests for Payments and Monthly Claims Reports by specified deadlines. Through our testing, we noted that three of the five selected reports were not filed timely in accordance with the terms and conditions of the program award agreement. We did note, however, that the reports were accepted subsequent to the late filings. Refer below for the specific selections and observations: Report Name Condition Request for Payment (Monthly Invoice) – August 2024 We noted that “Request for Payment (Monthly Invoice) – August 2024” was filed on 10/1/2024, against the due date of 9/30/2024. Claims Report – October 2024 We noted that “Claims Report – October 2024” was filed on 12/5/2024, against the due date of 11/30/2024. Request for Payment (Monthly Invoice) – May 2025 We noted that “Request for Payment (Monthly Invoice) – May 2025” was filed on 7/22/2025, against the due date of 6/30/2025. Cause For the selections tested, we noted that the reports above were not filed timely in accordance with the various terms and conditions of the award agreement due to complications resulting from Hurricane Helene and internal miscommunications. Effect JHHS did not submit the reports listed above within the appropriate period per the award agreements. Therefore, The Johns Hopkins Health System was not in compliance with the reporting requirements. Questioned Costs There are no questioned costs associated with this finding. Recommendation JHHS should monitor reporting and ensure that reports are submitted on a timely basis or otherwise, ensure that an extension request is submitted and supporting documentation is retained.