Finding 1204950 (2025-001)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-03-30

AI Summary

  • Core Issue: There is a significant deficiency in how the Agency records promises to give, leading to incomplete revenue recognition.
  • Impacted Requirements: GAAP revenue recognition policies are not documented, and staff lack training on proper revenue cutoff and recording practices.
  • Recommended Follow-Up: Implement the Corrective Action Plan, ensure training for personnel on GAAP criteria, and clarify accounting policies for restricted promises to give.

Finding Text

INTERNAL CONTROL OVER FINANCIAL REPORTING: REVENUE RECOGNITION – significant deficiency Promises to give, including those for donor restricted purposes, should be recorded in the fiscal year when unconditionally promised, rather than recorded in deferred revenue. During fiscal 2025, the Agency reporting monthly financial results on a modified cash basis, converting to GAAP basis at year end. The cutoff of revenue and receivables was not complete and certain promises to give had been recorded to equity or only partially recorded. None There were significant audit adjustments to revenue, net assets, and receivables GAAP revenue recognition policies and procedures (by revenue stream) have not yet been formally documented and requisite training held. Personnel who process and/or record billings and cash receipts should be trained and understand GAAP revenue recognition criteria, as well as controls over revenue cutoff to ensure completeness of revenues and support. Accounting policies and procedures should clarify that restricted promises to give (whether time restricted or purpose restricted) should be recorded when unconditionally promised. Conditional promises to give should be tracked and disclosed in the notes to the financial statements. The Corrective Action Plan has been developed by the Agency and included on page 30.

Corrective Action Plan

Finding 2025-01 Internal Control Over Financial Reporting: Revenue Recognition Management concurs with the finding. The condition cited was an oversight and was missed during the transition process of bringing the accounting function in-house, which was previously outsourced to an outside firm. We will perform a review of all promises to give transactions prior to closing the books to ensure proper revenue recognition.

Categories

Reporting Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1204949 2025-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
10.561 STATE ADMINISTRATIVE MATCHING GRANTS FOR THE SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM $1.05M
93.045 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART C, NUTRITION SERVICES $479,361
93.778 GRANTS TO STATES FOR MEDICAID $87,711
93.043 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART D, DISEASE PREVENTION AND HEALTH PROMOTION SERVICES $74,378
93.391 ACTIVITIES TO SUPPORT STATE, TRIBAL, LOCAL AND TERRITORIAL (STLT) HEALTH DEPARTMENT RESPONSE TO PUBLIC HEALTH OR HEALTHCARE CRISES $50,000
93.052 NATIONAL FAMILY CAREGIVER SUPPORT, TITLE III, PART E $25,000