Finding 1204855 (2024-004)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-03-30

AI Summary

  • Core Issue: The organization failed to submit a new indirect cost proposal to the U.S. Department of Health and Human Services within the required six-month timeframe after the fiscal year ended on September 30, 2019.
  • Impacted Requirements: This noncompliance violates Appendix IV to Part 200, Section C2c, which mandates timely submission of indirect cost proposals based on audited financial statements.
  • Recommended Follow-Up: Submit the overdue indirect cost proposal and implement procedures to ensure future compliance with the six-month filing requirement.

Finding Text

Indirect cost proposal Condition: The latest indirect cost proposal filed with U.S. Department of Health and Human Services, the oversight agency for indirect costs, was based on the September 30, 2019 fiscal year. Criteria: Appendix IV to Part 200-Indirect (F&A) Costs Identification and Assignment, and Rate Determination for Nonprofit Organizations, Section C2c, Notification and Approval of Rates stipulates, in part, Organizations that have previously established indirect cost rates must submit a new indirect cost proposal to the oversight agency for indirect costs within six months after the close of each fiscal year. Cause: Not determinable. Effect: The Organization is in noncompliance with appendix IV to Part 200, Section C2c. An indirect cost proposal based on audited financial statements was not filed with the oversight agency for indirect costs within six months after the close of the fiscal year. Recommendation: File an indirect cost proposal with U. S. Department of Health and Human Services based on audited financial statements. In addition, establish procedures to ensure that an indirect cost proposal is filed with the oversight agency for indirect costs within six months after the close of each fiscal year. Views of responsible officials and planned corrective action: The Organization agrees with this finding and will submit the indirect cost proposal to U. S. Department of Health and Human Services based on the audited financial statements. Procedures will be established to ensure an indirect cost proposal is filed with the oversight agency for indirect costs within six months after the close of each fiscal year in the future. See current year corrective action plan.

Corrective Action Plan

Indirect cost proposal. MSCIL acknowledges the need to maintain compliance wi th fed eral reporting requirements and has taken steps to ensure timely submission going forward. Management will complete and submit the indirect cost proposal immediately upon finalization of the audited financial statements. Responsibility for preparing future proposals will be assigned to a designated staff member, with oversight from the President/CEO to ensure deadlines are met. MSCIL is also refining its reporting schedule and review procedures to support timely and accurate filings in future years. The Fyffe Jones Group will assist with filing needs as necessary to support compliance and ensure accuracy of submissions. These steps will help e nsure tha t indirect cost proposals are submitted timely in accordance with federal requirements.

Categories

Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1204852 2024-003
    Material Weakness Repeat
  • 1204853 2024-003
    Material Weakness Repeat
  • 1204854 2024-004
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.369 ACL INDEPENDENT LIVING STATE GRANTS $112,915
93.432 ACL CENTERS FOR INDEPENDENT LIVING $99,271
93.630 DEVELOPMENTAL DISABILITIES BASIC SUPPORT AND ADVOCACY GRANTS $54,471