Finding Text
Criteria or Specific Requirement: The ISBE State and Federal Grant Administration Policy, Fiscal Requirements, and Procedures handbook requires grantees to submit quarterly expenditure reports that reflect the funds utilized by the grantee by function and object for the quarter. Condition: Quarterly expenditure reports did not accurately reflect the actual expenditures in the accounting records by function and object. Questioned Costs: None. Context: Expenditures claimed as salaries, employee benefits, and supplies and materials on the quarterly reports were supported by expenditures recorded as purchased services, capital outlay, and other objects in the accounting records. Effect: Quarterly expenditure reports did not accurately reflect the actual expenditures in the accounting records by function and object. Cause: Management reviewed expenditure reports prior to submission, however, this review did not detect or correct errors in the expenditure report. Recommendation: Management's review of the expenditure reports should include a comparison of the functions and objects reported on the report to the accounting records. Management's Response: The District agrees with the finding and a corrective action plan will be implemented.