Finding Text
Information on the Federal Program – Department of Education, Student Financial Assistance Cluster, Federal Pell Grant Program, 84.063; Federal Direct Student Loan Program, 84.268. Program Year – July 1, 2024 – June 30, 2025 Criteria or Specific Requirement – Special Tests and Provisions – Enrollment Reporting – Under the Pell grant and loan programs, colleges must complete and return within 30 days the Enrollment Reporting roster file. Once received, the institution must update for changes in student status, report the date the enrollment status was effective, enter the new anticipated completion date and submit the changes electronically through the batch method or the NSLDS web site. Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Unless the school expects to complete its next roster within 60 days, the University must notify the lender or the guaranty agency within 30 days, if it discovers that a student who received a loan either did not enroll or ceased to be enrolled on at least a half-time basis. (Pell, 34 CFR Section 690.83(b)(2); Direct Loan, 34 CFR Section 685.309(2)(i)). Condition – Notification of the student status change (graduated, withdrew, less than half-time) was not reported to the NSLDS within the required timeframe. Questioned Costs – None Context – Out of a sample of four students from a population of 43 students who had changes in status during the year, NSLDS was not provided timely notification for three of the student status changes reviewed. Our sample was not, and was not intended to be, statistically valid. Cause – Information between the University and NSLDS was not updated timely. This was a result of the remittance schedule between the Clearinghouse and NSLDS not being properly established to allow for timely remittance. Effect – The status change was ultimately reported correctly to NSLDS but was not performed timely. Identification as a Repeat Finding – N/A Recommendation – We recommend the University verify the remittance schedule is properly established to allow for timely remittance. Views of Responsible Officials and Planned Corrective Actions – A new Student Information System was implemented in the 2024-25 fiscal year. In conjunction with the National Student Clearinghouse, the issue was identified, and it was determined that the new system was not tracking the student enrollment status correctly. The issue was resolved in collaboration with the Student Information System implementation team and system adjustments were made to ensure accurate and timely reporting.