Finding 1202972 (2025-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-03-30

AI Summary

  • Core Issue: The District inaccurately reported a student's campus and program enrollment status to NSLDS.
  • Impacted Requirements: Compliance with 34 CFR 690.83(b)(2) and 34 CFR 685.309 regarding enrollment reporting.
  • Recommended Follow-Up: The District should enhance its internal controls and processes to ensure accurate enrollment data reporting.

Finding Text

Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number: 84.063 and 84.268 Federal Award Identification Number and Year: P063P232982-2025 | P268K242982-2025 Award Period: July 1, 2024 through June 30, 2025 Type of Finding:  Significant Deficiency in Internal Control over Compliance  Other Matters Criteria or specific requirement: Institutions are required to report enrollment information under the Pell Grant and the Direct Loan via NSLDS as required by 34 CRF 690.83(b)(2) and 34 CFR 685.309, respectively. Institutions must review, update, and certify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website. Condition: The District processes failed to report the correct campus and program enrollment status for a student to NSLDS in accordance with the stated criteria. Questioned costs: None Context: We noted one (1) out of forty (40) students selected for testing, where the District failed to report the campus and program level enrollment data accurately to NSLDS. Cause: The District’s internal controls failed to detect the inaccurate enrollment status being reported to NSLDS in accordance with the stated criteria. Effect: The District has not complied with the stated criteria for one (1) student. Repeat Finding: No Recommendation: We recommend that the District review its processes and internal controls designed to mitigate the risk of noncompliance with the stated criteria. Views of responsible officials: There is no disagreement with the audit finding.

Corrective Action Plan

U.S. Department of Education Southwest Wisconsin Technical College (the District) respectfully submits the following corrective action plan for the year ended June 30, 2025. Audit period: July 1, 2024 to June 30, 2025 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS—FINANCIAL STATEMENT AUDIT The audit did not disclose any matters required to be reported in accordance with Government Auditing Standards. FINDINGS—FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Education 2025-001 Student Financial Assistance Cluster – Assistance Listing No. 84.063 and 84.268 Recommendation: We recommend that the District review its processes and internal controls designed to mitigate the risk of noncompliance with the stated criteria. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Southwest Wisconsin sends enrollment files of all students to the National Student Clearinghouse monthly, who then reports enrollment data to NSLDS. Southwest Tech will continue to work with the Student Information System (SIS) vendor to correct issues in the report used to submit Clearinghouse reports. Southwest Tech will work with the Clearinghouse on discrepancies between the Clearinghouse and NSLDS. Name of the contact person responsible for corrective action: Kelly Kelly, Controller Planned completion date for corrective action plan: June 30, 2026 *** If the U.S Department of Education has questions regarding this plan, please call Kelly Kelly, Controller, at (608) 822-2305.

Categories

Student Financial Aid

Other Findings in this Audit

  • 1202971 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.063 FEDERAL PELL GRANT PROGRAM $3.14M
84.268 FEDERAL DIRECT STUDENT LOANS $2.69M
81.117 ENERGY EFFICIENCY AND RENEWABLE ENERGY INFORMATION DISSEMINATION, OUTREACH, TRAINING AND TECHNICAL ANALYSIS/ASSISTANCE $330,691
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $135,696
84.002 ADULT EDUCATION - BASIC GRANTS TO STATES $71,810
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $70,106
84.033 FEDERAL WORK-STUDY PROGRAM $63,221
93.575 CHILD CARE AND DEVELOPMENT BLOCK GRANT $62,043
64.028 POST-9/11 VETERANS EDUCATIONAL ASSISTANCE $60,623
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $60,238
10.319 FARM BUSINESS MANAGEMENT AND BENCHMARKING COMPETITIVE GRANTS PROGRAM $56,094
84.126 REHABILITATION SERVICES VOCATIONAL REHABILITATION GRANTS TO STATES $34,467
97.044 ASSISTANCE TO FIREFIGHTERS GRANT $28,119
10.937 PARTNERSHIPS FOR CLIMATE-SMART COMMODITIES $13,483