Finding 1201605 (2025-004)

Material Weakness Repeat Finding
Requirement
E
Questioned Costs
-
Year
2025
Accepted
2026-03-30

AI Summary

  • Core Issue: A student was over awarded SEOG funds by $120, exceeding the maximum limit of $4,000.
  • Impacted Requirements: Federal guidelines allow a maximum SEOG award of $4,000 per academic year, with specific conditions for study-abroad programs.
  • Recommended Follow-Up: Management should review and update policies to ensure compliance with SEOG disbursement limits.

Finding Text

Criteria According to Chapter 6 of the 2024-2025 Federal Student Aid Handbook: The maximum FSEOG for a full academic year is usually $4,000. However, you may award as much as $4,400 to a student participating in a study-abroad program that is approved for credit by the home school. The minimum FSEOG amount is $100, but you may prorate this amount if the student is enrolled for less than an academic year. Condition The Federal Government has established a maximum award of SEOG of $4,000 for any academic year. Of the 40 students selected for testing, 1 student was awarded $4,120 of SEOG. Cause The College has policies and procedures in place to properly award SEOG to students, however, in this case the procedures were not completed properly causing a student to be over awarded. Effect The student was over awarded SEOG by $120. Questioned Costs $120 Perspective Our sample was not, and was not intended to be, statistically valid. Of the 40 students selected for testing, 1 student, or 2.5% of our sample, had a student over awarded SEOG. Identification as a Repeat Finding, if applicable Not applicable Recommendation We recommend that management of the College review, and if necessary, update the policies and procedures to ensure all SEOG funds disbursed do not exceed the maximum amount allowable. View of Responsible Officials The College agrees with the finding.

Corrective Action Plan

Corrective Action Plan: The Financial Aid Office will revise and implement procedures to reconcile SEOG funding at the end of each semester. Timeline for Implementation: Spring 2027 Contact Person: Joe DaSilva (or Director of Student Financial Services upon hire) Vice President of Administration and Finance

Categories

No categories assigned yet.

Other Findings in this Audit

  • 1201606 2025-002
    Material Weakness Repeat
  • 1201607 2025-002
    Material Weakness Repeat
  • 1201608 2025-003
    Material Weakness Repeat
  • 1201609 2025-005
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.063 FEDERAL PELL GRANT PROGRAM $4.11M
84.268 FEDERAL DIRECT STUDENT LOANS $2.10M
84.042 TRIO STUDENT SUPPORT SERVICES $225,302
84.033 FEDERAL WORK-STUDY PROGRAM $213,658
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $144,542
93.243 SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES PROJECTS OF REGIONAL AND NATIONAL SIGNIFICANCE $110,209
84.116 FUND FOR THE IMPROVEMENT OF POSTSECONDARY EDUCATION $30,248
84.379 TEACHER EDUCATION ASSISTANCE FOR COLLEGE AND HIGHER EDUCATION GRANTS (TEACH GRANTS) $1,886