Finding Text
Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Aid Cluster Assistance Listing Number: 84.063, 84.268 Federal Award Identification Number: P063P241946, P268K251946 Award Period: July 1, 2024 – June 30, 2025 Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Criteria or Specific Requirement: Per U.S. Department of Education (ED) regulations, all school participating (or approved to participate) in the Federal Student Aid programs must have an arrangement to report student enrollment data to the NSLDS through a roster file. The school is required to report enrollment status at both the school and program level. The school is required to report changes in the student’s enrollment status, the effective date of the status and an anticipated completion date. An academic program is defined as the combination of the school’s Office of Postsecondary Education Identification (OPEID) number and the program’s Classification of Instructional Program (CIP) code, credential level, and published program length. ED requires the University to report changes in enrollment status and indicate the date that the changes occurred (34 CFR 685.309). Condition: Certain students’ enrollment information was not accurately or timely reported to the NSLDS. Questioned Costs: N/A Context: During our testing of enrollment information at both the program and campus-level detail, we noted the following: • One out of forty students were reported to the NSLDS with the incorrect effective date on the campus -level records. • One out of forty students enrollment status was not reported timely. • Seven out of forty students program begin date was not reported accurately to NSLDS. Cause: The enrollment information that was sent did not adhere to the NSLDS reporting guidelines. Effect: Inaccurate reporting to the NSLDS can result in incorrect determination of a student’s grace period. Repeat Finding: Yes, 2024-006 Recommendation: We recommend the University evaluate its procedures and review regulations to ensure the University understands the definitions for enrollment information required to be reported to the NSLDS. Views of Responsible Officials: There is no disagreement with the audit finding and the University is in the process of implementing corrective procedures.