Finding Text
Federal Program: Student Financial Assistance Cluster (ALN: 84.268)
Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Special Tests and Provisions –Disbursements To or On Behalf of Students – General Disbursement Testing Prior to making a disbursement, the school must notify students of the amount and type of Title IV funds they are expected to receive, and how and when those disbursements will be made (often referred to as an award letter or college financing plan) (34 CFR 668.165(a)(1)).
Condition: The University failed to provide award letters to all applicable students prior to disbursing funds.
Cause: Insufficient administrative oversight with respect to award letters.
Effect: The University is not in compliance with federal regulations over disbursing federal funds.
Questioned Costs: None.
Context: For 2 out of 40 disbursements, the University failed to provide award letters prior to disbursing funds.
Identification of Repeat Finding: No similar findings noted in the prior year.
Recommendation: We recommend that the University implement policies to ensure the University sends award letters prior to disbursing funds.
Views of Responsible Officials
and Planned Corrective Actions:
Campus Logic is used to send financial aid award letters to full-time undergraduate students. Part-time and graduate students fill out an institutional application, upon which their financial aid is based. These students have typically been sent an email directing them to view their aid on the Self-Service portal when their application has been reviewed. Through Self-Service, students have the ability to accept or decline their loans. Starting with the 2024-2025 school year, an award letter will be sent from Campus Logic to this population as well. They will no longer be sent an email directing them to Self-Service.