FAC Explorer

Finding 1191818 (2025-002)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-03-30
Audit: 395639
Organization: Lincoln University (MO)
Auditor: FORVIS MAZARS LLP

AI Summary

  • Core Issue: All 40 students tested had enrollment status changes that were not reported to NSLDS accurately or on time.
  • Impacted Requirements: Compliance with 34 CFR Sections 690.83(b)(2) and 685.309 regarding timely and accurate enrollment reporting.
  • Recommended Follow-up: The Registrar’s Office should overhaul processes and controls for enrollment reporting to prevent future issues.

Finding Text

Student Financial Assistance Cluster Federal Pell Grant Program, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2024 - 2025 Criteria or specific requirement - Special Tests: NSLDS Reporting 34 CFR Sections 690.83(b)(2) and 685.309 Condition - Out of 40 students tested, there were 40 students with enrollment status changes during the year that were not properly reported to the National Student Loan Data System (NSLDS). Cause - The Registrar’s Office and the Enrollment Services Technical Coordinator do nothave adequate processes and controls around enrollment reporting to ensure reporting is accurate and timely. Effect or potential effect - NSLDS was not notified of student enrollment status changes for Direct Loan and Pell Grant recipients in a timely or accurate manner. Questioned costs - None Context - Out of a population of 1,013 student enrollment status changes requiring reporting to NSLDS, a sample of 40 students with status changes were selected for testing. Our sample was not, and was not intended to be statistically valid. The campus and programlevel record for five students were not updated with a graduated status. As a result, the enrollment status and effective date were reported incorrectly and the enrollment records were not certified with the proper status within 60 days. For two students, campus-level enrollment effective date did not agree to institutional records. For one student, the programlevel enrollment effective date did not agree to institutional records. For all 40 students in the sample, the published program length was reported in months or weeks instead of years resulting in program lengths reported to NSLDS exceeding the normal amount of time it takes a regular student to complete the program. Identification as a repeat finding - Repeat finding, 2024-001 Recommendation - The Registrar’s Office and the Enrollment Services Technical Coordinator should review processes and controls around enrollment reporting and consider substantial changes to address this recurring finding.

Corrective Action Plan

The University acknowledges the findings related to Special Tests: NSLDS Reporting. We recognize the importance of accurate and timely enrollment reporting to the National Student Loan Data System (NSLDS) to ensure proper administration of federal student aid programs. The institution reports enrollment and program information to NSLDS via the National Student Clearinghouse. The Student Clearinghouse offers a complimentary service for reviewing and correcting reporting issues for compliance. The office of the Registrar will engage the services of the Student Clearinghouse to identify where procedural errors may be causing delays or inaccuracies in the reporting data based on the findings of the 2025 audit. Recommendations made by the Student Clearinghouse consultant will be added into the documentation and standard practices for enrollment reporting. These actions are intended to correct the issues contributing to this repeat finding, strengthen reporting accuracy, and ensure continued compliance with NSLDS reporting requirements.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 1191815 2025-001
    Material Weakness Repeat
  • 1191816 2025-001
    Material Weakness Repeat
  • 1191817 2025-002
    Material Weakness Repeat
  • 1191819 2025-003
    Material Weakness Repeat
  • 1191820 2025-003
    Material Weakness Repeat
  • 1191821 2025-004
    Material Weakness Repeat
  • 1191822 2025-004
    Material Weakness Repeat
  • 1191823 2025-005
    Material Weakness Repeat
  • 1191824 2025-005
    Material Weakness Repeat
  • 1191825 2025-006
    Material Weakness Repeat
  • 1191826 2025-006
    Material Weakness Repeat
  • 1191827 2025-007
    Material Weakness Repeat
  • 1191828 2025-007
    Material Weakness Repeat
  • 1191829 2025-007
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $7.47M
84.268 FEDERAL DIRECT STUDENT LOANS $6.87M
84.063 FEDERAL PELL GRANT PROGRAM $5.83M
10.512 EXTENSION SERVICES AT 1890 COLLEGES AND TUSKEGEE UNIVERSITY, WEST VIRGINIA STATE COLLEGE, AND CENTRAL STATE UNIVERSITY $4.45M
10.205 PAYMENTS TO 1890 LAND-GRANT COLLEGES AND TUSKEGEE UNIVERSITY $4.35M
84.031 HIGHER EDUCATION INSTITUTIONAL AID $3.86M
10.237 FROM LEARNING TO LEADING: CULTIVATING THE NEXT GENERATION OF DIVERSE FOOD AND AGRICULTURE PROFESSIONALS $1.28M
84.002 ADULT EDUCATION - BASIC GRANTS TO STATES $594,410
11.028 CONNECTING MINORITY COMMUNITIES PILOT PROGRAM $498,995
10.912 ENVIRONMENTAL QUALITY INCENTIVES PROGRAM $311,699
10.937 PARTNERSHIPS FOR CLIMATE-SMART COMMODITIES $269,479
84.033 FEDERAL WORK-STUDY PROGRAM $193,676
10.303 INTEGRATED PROGRAMS $149,968
10.307 ORGANIC AGRICULTURE RESEARCH AND EXTENSION INITIATIVE $116,513
10.443 OUTREACH AND ASSISTANCE FOR SOCIALLY DISADVANTAGED AND VETERAN FARMERS AND RANCHERS $111,343
10.514 EXPANDED FOOD AND NUTRITION EDUCATION PROGRAM $108,264
81.049 OFFICE OF SCIENCE FINANCIAL ASSISTANCE PROGRAM $103,350
93.569 COMMUNITY SERVICES BLOCK GRANT $97,000
10.310 AGRICULTURE AND FOOD RESEARCH INITIATIVE (AFRI) $90,038
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $86,815
47.070 COMPUTER AND INFORMATION SCIENCE AND ENGINEERING $84,327
12.431 BASIC SCIENTIFIC RESEARCH $83,340
66.436 SURVEYS, STUDIES, INVESTIGATIONS, DEMONSTRATIONS, AND TRAINING GRANTS AND COOPERATIVE AGREEMENTS - SECTION 104(B)(3) OF THE CLEAN WATER ACT $72,818
10.935 URBAN AGRICULTURE AND INNOVATIVE PRODUCTION $70,537
81.087 RENEWABLE ENERGY RESEARCH AND DEVELOPMENT $67,746
10.202 COOPERATIVE FORESTRY RESEARCH $64,765
10.210 HIGHER EDUCATION NATIONAL NEEDS GRADUATE FELLOWSHIP GRANTS $57,128
16.525 GRANTS TO REDUCE DOMESTIC VIOLENCE, DATING VIOLENCE, SEXUAL ASSAULT, AND STALKING ON CAMPUS $51,248
10.186 REGIONAL FOOD BUSINESS CENTERS $31,776
10.523 CENTERS OF EXCELLENCE AT 1890 INSTITUTIONS $30,974
47.076 STEM EDUCATION (FORMERLY EDUCATION AND HUMAN RESOURCES) $28,712
59.037 SMALL BUSINESS DEVELOPMENT CENTERS $27,609
10.025 PLANT AND ANIMAL DISEASE, PEST CONTROL, AND ANIMAL CARE $26,638
10.971 URBAN AGRICULTURE AND URBAN COUNTY COMMITTEE OUTREACH, TECHNICAL ASSISTANCE, AND EDUCATION $25,936
10.520 AGRICULTURE RISK MANAGEMENT EDUCATION PARTNERSHIPS COMPETITIVE GRANTS PROGRAM $24,138
10.229 EXTENSION COLLABORATIVE ON IMMUNIZATION TEACHING & ENGAGEMENT $22,016
47.074 BIOLOGICAL SCIENCES $21,426
10.311 BEGINNING FARMER AND RANCHER DEVELOPMENT PROGRAM $21,320
10.309 SPECIALTY CROP RESEARCH INITIATIVE $18,950
10.147 OUTREACH EDUCATION AND TECHNICAL ASSISTANCE $18,220
12.630 BASIC, APPLIED, AND ADVANCED RESEARCH IN SCIENCE AND ENGINEERING $16,658
47.049 MATHEMATICAL AND PHYSICAL SCIENCES $10,311
10.515 RENEWABLE RESOURCES EXTENSION ACT $9,887
10.170 SPECIALTY CROP BLOCK GRANT PROGRAM - FARM BILL $8,748
10.215 SUSTAINABLE AGRICULTURE RESEARCH AND EDUCATION $7,000
84.379 TEACHER EDUCATION ASSISTANCE FOR COLLEGE AND HIGHER EDUCATION GRANTS (TEACH GRANTS) $5,772
84.425 EDUCATION STABILIZATION FUND $5,680
10.500 COOPERATIVE EXTENSION SERVICE $5,663
10.216 1890 INSTITUTION CAPACITY BUILDING GRANTS $5,600
10.328 FOOD SAFETY OUTREACH PROGRAM $5,556
47.084 NSF TECHNOLOGY, INNOVATION, AND PARTNERSHIPS $5,244
10.727 INFLATION REDUCTION ACT URBAN & COMMUNITY FORESTRY PROGRAM $3,830
47.041 ENGINEERING $2,849
43.008 OFFICE OF STEM ENGAGEMENT (OSTEM) $24
10.524 SCHOLARSHIPS FOR STUDENTS AT 1890 INSTITUTIONS $-1,675