Finding Text
Assistance Listing Number, Federal Agency, and Program Name - 84.268 U.S. Department of Education, Federal Direct Student Loans and 84.063 Federal Pell Grant Program Federal Award Identification Number and Year - Various Pass-through Entity - None Finding Type - Significant deficiency Repeat Finding - No Criteria - The enrollment reporting must be updated for changes in the data elements for the campus record and program record and submitted electronically through the batch method, spreadsheet submittal, or the NSLDS website (34 CFR 685.309). Condition - Of the 40 students selected for enrollment reporting, the College did not update the student enrollment information for 3 students accurately. Questioned Costs - None If Questioned Costs are Not Determinable, Description of Why Known Questioned Costs Were Undetermined or Otherwise Could Not be Reported - N/A Identification of How Questioned Costs Were Computed - None Context - The College's process for submitting the enrollment status change includes using the National Student Clearing House, a third party, which ultimately submits the status changes to NSLDS on behalf of the College. The submission the sample selections were submitted to the National Student Clearing house did reflect the appropriate status and effective date; however the date of the status change was not accurately transmitted by the National Student Clearing House to NSLDS based on the information provided by the College. Cause and Effect - The College did not have formal procedures to verify that the National Student Clearing House has accurately reported the data provided by the College to NSLDS, resulting in inappropriate enrollment status reported to NSLDS. Recommendation - The College should consider implementing a process to review all submissions to NSLDS to ensure the required reporting elements are submitted by the use of the third party. Views of Responsible Officials and Planned Corrective Actions - The College will modify its process and update its documented procedures to include periodically running an Enrollment Reporting Graduated/Withdrawn Report from NLSDS and review for accuracy and make timely corrections, if necessary.