Finding Text
Finding 2025-003 — Material Weakness (Internal Control Over Compliance): Grant Accounting and Close Process Affecting Major Programs Condition: The deficiencies noted in Finding 2025-001 also affect internal control over compliance for major programs. Programs Affected: 1) ALN 14.872 – Public Housing Capital Fund and 2) ALN 97.036 – Disaster Grants – Public Assistance. Repeat finding: No. Criteria: 2 CFR 200.303 and 200.516(a) require effective internal control over compliance. Cause: Lack of a structured, documented month end and year end close process and delayed reconciliations of grant related activity. Effect: Increased risk of misclassification or reporting in the wrong period for federal awards. Questioned Costs: 1) Known questioned costs were $0 and 2) likely questioned costs were $0. Perspective / Context: The control deficiencies were observed across all grant related closing cycles reviewed for FY 2025, demonstrating a systemic process issue rather than isolated instances. Recommendation: Apply the corrective actions in Finding 2025-001, including: 1) establishing a documented monthly and year end closing calendar, 2) performing timely reconciliations of grant activity, 3) strengthening supervisory review points prior to SEFA preparation and reporting. Management Response: Management concurs and will implement the recommended improvements beginning FY 2026.