Finding Text
Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Aid Cluster – Various Assistance Listing Number: Various Federal Award Identification Number and Year: Various Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: July 1, 2024 through June 30, 2025 Type of Finding: • Significant Deficiency in Internal Control Over Compliance • Other Matters Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits. Condition: Durning our testing, it was noted that the change in status was reported outside the required 60 day window for 7 of the 40 students tested. Questioned Costs: None Cause: The University did not have a process in place to ensure the student who graduated or withdrew was reported timely. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely and accurately. Repeat Finding: No. Recommendation: We recommend the University reevaluate their procedures and review policies surrounding reporting status changes to NSLDS to ensure timely and accurate reporting. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding.