Finding 1190888 (2024-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2026-03-27

AI Summary

  • Issue: The Ward Burton Wildlife Foundation missed the deadline to file their audit report with the Department of Defense.
  • Requirements Impacted: They failed to comply with the grant agreement, which mandates submission within 30 days of receiving auditor reports or nine months post-audit.
  • Recommended Follow-Up: Ensure timely submission of future audits or secure extensions to maintain compliance and low-risk status for upcoming audits.

Finding Text

2024-001: Late Report Filing, AL# 12.401, National Guard Military Operations and Maintenance (O&M) Projects – ACUB Program, U.S. Department of Defense Condition The Ward Burton Wildlife Foundation did not file their audit report with the Department of Defense by September 30, 2025. Criteria Based on requirements set forth by the Ward Burton Wildlife Foundation’s grant agreement with the Department of Defense, the Ward Burton Wildlife Foundation is required to submit their audit report to the U.S. Department of Defense by the earlier of thirty calendar days after the receipt of the auditor’s reports or nine months after the end of the audit report Cause The Ward Burton Wildlife Foundation’s audit was not completed and submitted to the Department of Defense prior to the deadline for the year ended December 31, 2024. Questioned Costs $-0- Effect The Ward Burton Wildlife Foundation was not in compliance with the requirements of its agreements with the Department of Defense regarding the timely submission of the audit report to the Department. The effect will not allow the Foundation to be considered a low risk auditee for their next two annual Single Audits. Recommendation We recommend the Ward Burton Wildlife Foundation complete and submit all future Single Audits to the Department of Defense prior to the required deadline to ensure all compliance requirements are met or have extensions in place on the late submission. View of Responsible Officials Management concurs with the finding and has developed a plan to correct the finding in future reporting periods.

Corrective Action Plan

The Ward Burton Wildlife Foundation will implement an enhanced internal process to ensure timely completion and submission of all future audit requirements. This corrective action focuses on improving the management and monitoring of Suralink assignments. Going forward Jacob will be the primary contact and receive notifications whenever a new Suralink task is assigned to ensure visibility and shared accountability. Additionally, a tracking protocol will be implemented whereby any assigned task not completed by Jacob within two weeks of assignment will trigger follow-up review and reassignment or escalation as necessary. This internal control is intended to prevent delays in document submission and ensure consistent progress throughout the audit process. These improvements are designed to ensure that all required documentation is completed and submitted in a timely manner, allowing the Foundation to meet all audit deadlines and complete future audits within the required nine-month reporting window.

Categories

Reporting

Programs in Audit

ALN Program Name Expenditures
12.401 NATIONAL GUARD MILITARY OPERATIONS AND MAINTENANCE (O&M) PROJECTS $15.26M