Finding Text
2025-001 - Student Financial Assistance Cluster Federal Agency - U.S. Department of Education Grant Period - Year ended June 30, 2025 Compliance Requirement - N. Enrollment Reporting Process Criteria - Institutions are required to report enrollment information under the Pell Grant and Direct Loan Program via the National Student Loan Data System (NSLDS) including student enrollment statuses, program information, effective dates, etc. at a minimum every 60 days or every other month. Condition - During the 2025 audit, it was noted that for the student that was selected for testing, the student’s change in enrollment status was not uploaded within the required timeframe. Cause – The Enrollment Reporting roster file and subsequent Error/Acknowledgement file provided by NSLDS was not being properly reviewed, updated and submitted. Effect - The student was never formally reported to NSLDS upon enrollment and then the status was not updated upon the change in enrollment status when the student withdrew which could impact the student’s loan grace periods. Recommendation - BOCES should provide training to employees responsible for processing information for the NSLDS to ensure that they have adequate knowledge of the related rules and regulations. This training should include an explanation of the BOCES’s date of determination, the importance of timely reporting, and the consequences of late reporting. Additionally, submission of additional rosters and a more formalized review and approval process will reduce the likelihood of such findings in the future.