Finding Text
Criteria According to 2 CFR Part 200, Appendix XI Compliance Supplement updated May 2024: Under the Pell Grant and loan programs, institutions must complete and return within 15 days the Enrollment Reporting roster file placed in their Student Aid Internet Gateway mailboxes sent by ED or accessed on the Enrollment Maintenance Page via the National Student Loan Data System (“NSLDS”). The institution determines how often it receives the Enrollment Reporting roster file with the default set at a minimum of every 60 days. Once received, the institution must update for changes in student status, report the date the enrollment status was effective, enter the new anticipated completion date, and submit the changes electronically through the batch method or the NSLDS website. Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Condition The Federal Government requires the College to report student enrollment changes to the National Student Loan Data System (“NSLDS”) within 60 days. During our testing, 30 out of 40 students were reported late to the NSLDS by 82-259 days. Cause The College did not have appropriate review to ensure that enrollment-status changes were reported to NSLDS in a timely manner. Staffing transitions within the Registrar’s Office during the spring semester contributed to the delay in reporting. Effect The College did not report the student’s correct status within the required timeframe, which may affect the students’ loan grace periods. Questioned Costs Not applicable Perspective Our sample was not, and was not intended to be, statistically valid. Of the 40 students selected for testing, 30 students, or 75% of our sample was not reported within the required timeframe. Identification as a Repeat Finding, if applicable Not applicable. Recommendation We recommend that management enhance cross-training among employees involved in the NSLDS reporting process to support consistency and continuity in meeting federal reporting requirements. View of Responsible Officials The College agrees with the finding.