Finding Text
Criteria: The Center for Women and Families, Inc. is required to file the monthly or quarterly reimbursement reports within a specified time period to the appropriate agency to ensure compliance with federal regulations and to maintain accountability for federal funds. Statement of Condition: The required reimbursement reports were not filed within the required time frame as specified in the corresponding contract. Cause of Condition: There was significant turnover in the finance department causing miscommunication and delays in obtaining the required documentation and support to file the reports in a timely manner. While The Center for Women and Families, Inc. has implemented processes and procedures to gather the support and complete and file the reimbursement reports in a timely manner, the new procedures were implemented late in the fiscal year. Effect of Condition: The effect is that the compliance requirement to file timely reimbursement reports with the appropriate agency was not met. Recommendation: The newly implemented processes and procedures to gather the support and complete and file the reimbursement reports in a timely manner should be reviewed to ensure that the processes are being effective and reports are being filed timely. Identification of Repeat Finding: The finding is a repeat of the finding noted in the audit for June 30, 2024 as finding 2024-003. Views of Responsible Officials: Management understands and accepts the recommendation as outlined in the Corrective Action Plan.