Finding 1182568 (2025-006)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2025
Accepted
2026-03-25

AI Summary

  • Core Issue: Audit submissions for fiscal years ending June 30, 2023, and June 30, 2024, were not completed on time.
  • Impacted Requirements: Reports must be submitted within 30 days of receiving the auditor's report or within nine months after the audit period ends.
  • Recommended Follow-up: Review processes to ensure timely submission of audit reports and consider requesting extensions in advance if needed.

Finding Text

ยง 200.512 - The audit, the data collection form, and the reporting package must be submitted within 30 calendar days after the auditee receives the auditor's report(s) or nine months after the end of the audit period (whichever is earlier). The cognizant agency for audit or oversight agency for audit (in the absence of a cognizant agency for audit) may authorize an extension when the nine-month timeframe would place an undue burden on the auditee. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day. The required submissions were not submitted within the due dates for the fiscal years ended June 30, 2023 and June 30, 2024. The basic audit for the year ended June 30, 2024 was issued in June 17, 2025,and the audit submissions were not completed and accepted until February 2026.

Corrective Action Plan

The District acknowledges the finding. Upon internal review, it was determined that while the submission process for the 2024 fiscal year was initiated in a timely manner, it remained in a ""pending"" status because staff were unaware of the subsequent certification and submission steps required following the initial data upload. To ensure all future submissions reach submitted status by the regulatory deadline, the District will implement the following corrective measures: โ— Step-by-Step Submission Checklist: The Business Office will develop a Federal Submission Workflow Document. This checklist will outline the phases of the process to ensure no step is overlooked. โ— Staff Cross-Training: To mitigate the risk of a single-point failure, two staff members will be trained on the portal requirements. This ensures that the technical knowledge of the multi-step certification process is maintained within the department despite any potential

Categories

Reporting Internal Control / Segregation of Duties

Programs in Audit

ALN Program Name Expenditures
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $197,552
10.555 NATIONAL SCHOOL LUNCH PROGRAM $139,099
84.027 SPECIAL EDUCATION GRANTS TO STATES $101,797
10.553 SCHOOL BREAKFAST PROGRAM $41,033
84.425 EDUCATION STABILIZATION FUND $28,823
10.582 FRESH FRUIT AND VEGETABLE PROGRAM $10,255
10.560 STATE ADMINISTRATIVE EXPENSES FOR CHILD NUTRITION $9,975
93.778 MEDICAL ASSISTANCE PROGRAM $6,689
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $6,012