Finding 1182417 (2025-002)

Material Weakness Repeat Finding
Requirement
A
Questioned Costs
-
Year
2025
Accepted
2026-03-24

AI Summary

  • Core Issue: The program failed to re-evaluate congregate and home-delivered recipients as required, with some evaluations overdue by over a year.
  • Impacted Requirements: Annual evaluations for congregate recipients and six-month assessments for home-delivered recipients were not completed.
  • Recommended Follow-Up: Establish clear policies and procedures to ensure timely evaluations and assessments; the organization is already addressing overdue evaluations.

Finding Text

Criteria and Condition: Eligibility for the program requires congregate and home-delivered recipients to be re-evaluated every year and for home-delivered recipients to be re-assessed every six months. The program has not complied with this requirement. This was also a comment on the last monitoring report from Central Pines. Context: A sample of 25 home-delivered recipient files and 25 congregate recipient files were reviewed for complete documentation. Three (3) of the congregate recipients had not been evaluated in the last year. Six (3) of the home-delivered recipients had not been assessed/evaluated in the last six months Cause: Recipients were not timely re-evaluated/re-assessed due to change in software Effect: The Organization was not in compliance with the grant requirement. Recommendation: Appropriate policies and procedures should be established to ensure timely evaluations and assessments Views of Responsible Officials and Planned Corrective Actions: Meals on Wheels of Wake County, Inc. agrees with the finding and is in the process of evaluating recipients who are behind on their assessments

Corrective Action Plan

We concur with the recommendation. We acknowledge Meals on Wheels of Wake County was understaffed in eligibility staffing during this period. Thus, some assessments were delayed. We have since added 1.5 FTE to assist in this process. However, it should be acknowledged that we see our clients in their home or at congregate sites on a routine/daily basis, therefore are completely aware of their condition and eligibility. Additionally, Title III Nutrition programs do not mean test. For Home Delivered Meals, there are criteria for being considered homebound. For congregate the only requirement is to be 60 years of age and sign up for meals. We have implemented procedures to ensure the meal recipients are evaluated and assessed in a timely manner.

Categories

Subrecipient Monitoring Eligibility Reporting

Other Findings in this Audit

  • 1182415 2025-002
    Material Weakness Repeat
  • 1182416 2025-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.053 NUTRITION SERVICES INCENTIVE PROGRAM $217,123
93.045 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART C, NUTRITION SERVICES $75,969