Finding Text
Section III. Federal Award Findings and Questioned Costs 2025-002: Record Retention and Accuracy Housing Choice Vouchers - 14.871 Criteria or specific requirement (including statutory, regulatory, or other citation): Utility allowances paid to recipients should be in accordance with approved utility rates. Condition and context: Of 40 program benefits tested for 2025, the following exceptions were noted: • Three instances whereby the utility allowance calculated a different amount than the actual payment. Variances between the HAP and utility calculations and amounts paid ranged from $17 to $95. Cause: Inconsistency in the application of established Village policies and procedures principally due to staffing challenges and the volume of transactions. Effect or potential effect: Without proper documentation to demonstrate the propriety of benefits issued, benefits may be issued in amounts that are incorrect. Questioned costs: None. Identification as a repeat finding, if applicable: Repeated, see finding 2024-002. Recommendation: Management should enhance procedures to ensure that the utility calculations match the actual payments to ensure accuracy. Views of responsible officials: As detailed in the Corrective Action Plan, management has agreed to the findings and recommendations above.