Finding Text
Federal Agency: U.S. Department of Education Pass-Through Entity: California Department of Education Federal Program: Education Stabilization Fund Assistance Listing Number: 84.425U Compliance Requirement: Reporting Type of Finding: Significant Deficiency and Non-Compliance Criteria or Specific Requirements Per Title 2, Code of Federal Regulations, Part 200, Subpart D, Section 200.334, records and supporting documents pertinent to a Federal award must be retained for a period of three years from the date of submission of reports to the awarding agency or pass-through entity. Condition The District did not properly prepare two annual reports for the Elementary and Secondary School Emergency Relief Fund. The District was unable to provide supporting documentation that agreed to the expenditures reported to the California Department of Education. The District was unable to provide supporting documents that agreed to the fulltime equivalent (FTE) information reported to the California Department of Education. Cause It appears that the condition has materialized due to the District not properly entering program expenditures from their financial system into the quarterly reports for each reporting date. Effect The District has not complied with the requirements identified in Title 2, Code of Federal Regulations, Part 200, Subpart D, Section 200.334. Questioned Costs None reported. Context/Sampling Annual report required to be filed with the California Department of Education was revenues. There was no sampling involved since the population subject to testing was a single report. Repeat Finding Yes, see prior year finding 2023-004. Recommendation The District should ensure that all federal program reports are supported by adequate records. These records should be maintained for a period of three years from the date of submission of the reports to the awarding agency or pass-through entity. Corrective Action Plan and Views of Responsible Officials Moving forward, the District will ensure that all supporting documents are retained for reporting elements related to grants. Additionally, the District will add additional review procedures for any reporting items related to grants.