Finding 1181999 (2025-001)

Finding 2025-001 – Reporting Identification of the federal program: U.S. DEPARTMENT OF AGRICULTURE Child USDA Nutrition Cluster School Breakfast Program ALN 10.553 National School Lunch Program ALN 10.555 Summer Food Service Program for Children ALN 10.559 Fresh Fruits and Vegetables ALN 10.582 Criteria: 7 CFR section 210.8 states that monthly claims for meal reimbursement includes only the number of free, reduce price and paid lunches served on any day of operation to children currently eligible for such lunches. Condition: During our testing of meal reporting, we tested two months of meal report claims submitted to the State and traced to individual count sheets per school. It was discovered that on one day, eligible student meals were overreported on the claim for reimbursement. Cause: The District had picked up an incorrect number from a report and the error was not detected. Effect or Potential Effect: The breakdown in this area could adversely affect the amount of reimbursement received by the school as eligible meals were overreported for reimbursement. Questioned Costs: None Context: All eligible student meals are allowed to be claimed for reimbursement and by misreporting the meals due to using incorrect numbers from reports, the District requested reimbursement for 104 more meals than was actually served. Repeat Finding: No Recommendation: Policies and procedures should be written to provide internal control over meal reporting. We recommend the District establish a review process, such as having another individual review count sheets and compare them to the number of meals submitted, to ensure all meals submitted for reimbursement are for the correct number of meals. Views of responsible officials: Management is in agreement and will implement a corrective action plan.