Finding 1177826 (2025-003)

2025-003: U.S. Department of Treasury COVID-19, Coronavirus State and Local Fiscal Recovery Fund, 21.027 Subrecipient Monitoring Material Weakness in Internal Control over Compliance Grant Award Number: Affects all awards passed through U.S. Department of Treasury. Criteria: Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) section 200.332 requires that: Pass-through entities must identify the dollar amount made available under each Federal award and the Assistance Listing Number at time of disbursement. Pass-through entities must have a mechanism in place to track whether a single audit was required of the subrecipient and to verify the subrecipient took timely and appropriate action on all deficiencies and that they issued a management decision on audit findings pertaining to the Federal award. Condition: For five transactions tested the assistance listing number was not communicated to the subrecipient at the time of disbursement. For all six subrecipients tested there was no monitoring in place to track single audits of the subrecipients to ensure they were monitored or reviewed when required. Cause: The Office of the County Manager did not have adequate internal controls to ensure subrecipient monitoring requirements were followed. Effect: Noncompliance at the subrecipient level may occur and not be detected by the County. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 27 out of 180 subrecipient transactions were selected for testing. A nonstatistical sample of 6 out of 37 subrecipients were selected for testing. Repeat Finding from Prior Year(s): Yes, prior year finding 2024-004. Recommendation: We recommend the County Managers office enhance internal controls to ensure subrecipient monitoring requirements are followed. Views of Responsible Officials: Management agrees with the finding.