Finding Text
Federal Agency: U.S. Department of Education
Federal Program Name: Student Financial Assistance Cluster
Federal Assistance Listing Number: 84.063, 84.268
Award Period: 7/1/2022 – 6/30/2023
Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters
Criteria or specific requirement: Per U.S. Department of Education (ED) regulations, all schools
participating (or approved to participate) in the Federal Student Aid programs must have an
arrangement to report student enrollment data to the NSLDS through a Roster file.
The school is required to report enrollment status at both the school and program level. The school is
required to report changes in the student’s enrollment status, the effective date of the status and an
anticipated completion date. An academic program is defined as the combination of your school’s
Office of Postsecondary Education Identification (OPEID) number and the program’s Classification of
Instructional Program (CIP) code, credential level, and published program length. The ED requires
institutions to report changes in enrollment status and indicate the date that the changes occurred.
(34 CFR 685.309)
Condition: Enrollment effective dates reported at the program and campus level did not agree.
Questioned costs: N/A
Context: We noted one student out of a sample of fifteen students tested whose program level
enrollment effective date did not agree to the effective date at the campus level.
Cause: There was a defect in the report utilized by the College to submit the enrollment information to
the NSLDS.
Effect: Inaccurate reporting to the NSLDS can result in incorrect determination of when the student’s
grace period should begin.
Repeat Finding: No.
Recommendation: We recommend the College evaluate its policies and procedures in overseeing
submissions to the NSLDS. In addition, we recommend the College review its policies and procedures
on reporting enrollment information to the NSLDS to ensure all relevant information is being captured
on reports utilized to submit data to the NSLDS.
Views of responsible officials: There is no disagreement with the audit finding.