Finding Text
Common Origination and Disbursement (COD) Reporting Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Federal Assistance Listing Number: 84.063Federal Award Identification Number and Year: P268K252104, award is for the 2024-2025 year Award Period: 7/1/24-6/30/25 Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Criteria or Specific Requirement: The Department of Education requires the College to report the disbursement dates and amounts to the Common Origination and Disbursement (COD) system within 15 days of disbursing Pell (34 CFR 690.83(b)(2) and Direct Loan (34 CFR 685.309) funds to a student. Condition: Pell disbursement date and applied date was not properly reported to COD. Questioned Costs: None Context: During our testing of COD reporting for Pell, we noted 1 student out of a sample of 40 students tested, the disbursement date and applied date reported did not match the College. Cause: Disbursement date and applied date were incorrectly reported to COD. Effect: The College is not in compliance with reporting requirements to COD. Repeat Finding: No. Auditors' Recommendation: We recommend the College evaluate its procedures and policies around reporting to the COD to ensure that student information is reported accurately. Views of Responsible Officials: See attached corrective action plan.