Finding Text
Federal Agency: Department of Education Federal Program Name: Federal Pell Grant Program; Federal Direct Student Loans Assistance Listing Number: 84.063; 84.268 Federal Award Identification Number and Year: P268K252092, P063P242092; 2025 Award Period: July 1, 2024 – June 30, 2025 Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.22(j)(1), states that: An institution must return the amount of title IV funds for which it is responsible under paragraph (g) of this section as soon as possible but no later than 45 days after the date of the institution's determination that the student withdrew as defined in paragraph (l)(3) of this section. The timeframe for returning funds is further described in § 668.173(b). Condition: A student's Title IV funds were not returned with 45 days of the University determining the student withdrew. Questioned costs: None. Context: In our sample of 8 students, 1 student's return of title IV funds was returned over the 45 days after the date of the Institution's determination that the student withdrew. Cause: During our testing, it was noted that, on one occasion, established procedures were not followed, resulting in the untimely return of the student’s Title IV funds. Effect: The University did not comply with regulations to return funds back to the Department of Education within 45 days after the University determined the student withdrew. Repeat Finding: No. Recommendation: The University should review its policies and procedures on determining student's withdrawals and timely communication among departments to ensure timely returns of Title IV funds. Views of responsible officials: There is no disagreement with the audit finding.