Finding Text
Federal Program: 21.027 – Coronavirus State and Local Fiscal Recovery Funds Passed Through: City of Chicago Department of Planning and Development, City of Chicago Department of Business Affairs and Consumer Protection Federal Agency: U.S. Department of Treasury Criteria: The Organization participates in grant programs that require recipients to ensure that employees whose time is reimbursed by federal grant funds are eligible to work in the U.S. Condition: During our testing, the Organization was unable to produce original source documentation to indicate that the employees who worked on federal programs underwent a process to ensure they were eligible to work in the U.S. (completed form I-9). Questioned Costs: None noted. Context: The Organization does not have a formal HR onboarding process, leading to the inability to produce original work eligibility hiring documents. Effect: The Organization is not in compliance with the employment requirements as required by the federal government. Cause:The condition arose due to several factors including unfamiliarity with federal program requirements and turnover of the Organization’s staff. Recommendation: The Organization should ensure that all employees assigned to federal programs undergo an eligibility process to ensure they are able to work in the U.S. Management Response: Management concurs with this finding. See corrective action plan.