Finding Text
Enrollment Reporting Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants 84.033 – Federal Work Study Program 84.038 – Federal Perkins Loan Program 84.063 – Federal Pell Grant Program 84.268 – Federal Direct Student Loans 84.379 - Teacher Education Assistance for College and Higher Education Grant Federal Award Identification Number and Year: N/A Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2024 to May 31, 2025 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to National Student Loan Database System (NSLDS) through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date. Also, the Code of Federal Regulations, 34 CFR 682.610, states that institutions must report accurately the enrollment status of all students regardless if they receive aid from the institution or not. Changes to said status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 day. Condition: During our testing, it was noted that 10 out of the 40 students tested were not reported timely. In addition, it was noted that 4 out of the 40 students tested did not have Campus Level detail that matches the Program Level detail. Questioned Costs: None Context: Updates to NSLDS were not completed in a timely manner. In addition, the enrollment roster file contained dates that were incorrect for the Enrollment and Program Level effective dates. Cause: The University's process for NSLDS enrollment reporting did not provide accurate and timely reporting.Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely and accurately. Repeat Finding: Yes – 2024-001 Auditor’s Recommendation: We recommend the University review its reporting procedures to ensure the students’ statuses are accurately and timely reported to NSLDS as required by regulations. Views of Responsible Officials and Planned Corrective Actions: There is no disagreement with the audit finding.