Finding 1175332 (2025-001)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-02-25
Audit: 389039
Organization: City of Newcastle (WY)

AI Summary

  • Core Issue: Management is responsible for preparing financial statements, but we assisted in drafting them, which raises accountability concerns.
  • Impacted Requirements: Compliance with the financial reporting framework is essential, and this finding is a repeat from last year.
  • Recommended Follow-up: Management should verify the accuracy of financial statements and seek clarification from auditors on any unclear items before finalizing documents.

Finding Text

#2025-001: Preparation of Financial Statements and Schedule of Expenditures of Federal Awards Federal Program Affected: All Compliance Requirement: Reporting Questioned Costs: None. Condition and Cause: As a matter of practicality and efficiency, we have assisted in drafting the financial statements as applicable and schedule of expenditures of federal awards, in both form and content, based on information provided by management during the audit. Criteria and Effect: Management and those charged with governance are ultimately responsible for preparing and presenting the financial statements in accordance with the applicable financial reporting framework. The auditor’s responsibility for the financial statements is to express an opinion on them based on the audit evidence obtained. Repeat Finding from Prior Year: Yes, prior year finding #2024-001. Recommendation: Management, and if applicable, governance, should review the financial statements for accuracy of account balances and context of note disclosures. Management and governance should inquire of the auditors about any balances or disclosures which management does not understand or cannot reconcile to internal records prior to signing the management representation letter. Response/Corrective Action Plan: The City agrees with the above finding. See Corrective Action Plan

Corrective Action Plan

#2025-001: Financial Statement and SEFA Preparation Responsible Individuals: Stacy Haggerty, Clerk/Treasurer Corrective Action Plan: Management of the City has reviewed the financial statements and schedule of expenditures of federal awards prepared by Ketel Thorstenson, LLP. The financial statements and SEFA have been compared and reconciled to the internal records maintained by the City. Management and City Council has been given adequate opportunity to ask questions regarding the financials statements and note disclosures and have received sufficient responses from the auditors prior to final publication of the audited financial statements and SEFA. Management is satisfied that appropriate actions have been taken to allow them to take responsibility for the financial statements. Anticipated Completion Date: Ongoing

Categories

Reporting

Other Findings in this Audit

  • 1175324 2025-001
    Material Weakness Repeat
  • 1175325 2025-005
    Material Weakness Repeat
  • 1175326 2025-006
    Material Weakness Repeat
  • 1175327 2025-001
    Material Weakness Repeat
  • 1175328 2025-005
    Material Weakness Repeat
  • 1175329 2025-006
    Material Weakness Repeat
  • 1175330 2025-002
    Material Weakness Repeat
  • 1175331 2025-002
    Material Weakness Repeat
  • 1175333 2025-002
    Material Weakness Repeat
  • 1175334 2025-006
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $336,464
20.205 HIGHWAY PLANNING AND CONSTRUCTION $28,278