Finding Text
2025–001 National Student Loan Database System (NSLDS) Enrollment Reporting Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Aid Cluster Assistance Listing Number: 84.063, 84.268, 84.007, 84.038, 84.033 Federal Award Identification Number and Year: P268K251853, P063P241853; 2025 Award Period: June 1, 2024 – May 31, 2025 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: In accordance with 34 CFR 685.309(b) and the National Student Loan Data System (NSLDS) Enrollment Reporting Guide published by the Department of Education, schools must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website. In addition, schools must report enrollment status changes within 30 days of becoming aware of the status change or in its next scheduled enrollment submission if the scheduled submission is within 60 days. Condition/Context: During our testing of enrollment status submissions, the following was noted: 4 students out of a sample of 23 students tested were reported with incorrect enrollment status effective dates at the campus level. 2 students out of a sample of 23 students tested were reported outside the 30- or 60-day window. 2 students out of a sample of 23 students tested were reported with incorrect enrollment effective dates at both the campus and program levels. 1 student out of a sample of 23 students tested were reported with incorrect enrollment effective date at the program level. 2 students out of a sample of 23 students tested were reported as a withdrawal status at both the campus and programs levels but was graduated per Institution’s record, and student status was never subsequently updated. Questioned costs: None. Cause: The College's internal controls did not identify the errors for compliance with the criteria mentioned above. Effect: Inaccurate information is reflected in the NSLDS database. A student’s enrollment data protects the rights of borrowers by ensuring that loan interest subsidies are based on accurate enrollment data, ensures loan repayment dates are accurately based on the last data of attendance, allows in-school deferments to be automatically granted using NSLDS enrollment data, and provides vast amounts of critical data about the effectiveness of Title IV aid programs, including completion data. Repeat Finding: No. Recommendation: The College should review its policies and procedures on reporting enrollment status changes to NSLDS to ensure that all status changes are being reported timely and accurately to be in compliance with regulations. Views of responsible officials: Please refer to the attached corrective action plan.