Finding 1175190 (2025-003)

Material Weakness Repeat Finding
Requirement
I
Questioned Costs
-
Year
2025
Accepted
2026-02-24

AI Summary

  • Core Issue: Transactions were made with vendors without verifying if they were suspended or debarred.
  • Impacted Requirements: Compliance mandates that only non-suspended or non-debarred vendors should be engaged.
  • Recommended Follow-Up: Management should establish a review process involving someone knowledgeable about grant compliance requirements.

Finding Text

Criteria : Per the compliance requirements, transactions should be made only with the vendors who are not suspended or debarred. Condition : Out of 8 vendors tested, we noted that there was no proper documentation maintained for eight vendors showing that the vendor was not suspended or debarred. Cause : The Organization was unaware of the compliance requirement. Effect : Failure to verify the suspension or debarment of vendors may result in disbursements being made to a suspended/debarred vendor, thus resulting in potential noncompliance with program requirements. Recommendation : We recommend management implement a level of review by someone with knowledge of the grant requirements of the program. Management’s Response : See Management’s View and Corrective Action Plan included at the end of the report.

Corrective Action Plan

Information on the Federal Program : ALN – 93.399 – Cancer Control Research Criteria : Per the compliance requirements, transactions should be made only with the vendors who are not suspended or debarred. Condition : Out of 8 vendors tested, we noted that there was no proper documentation maintained for eight vendors showing that the vendor was not suspended or debarred. Management’s Response : Columbus NCORP acknowledges vendors were not confirmed to have not been suspended or debarred. Columbus NCORP is updating its internal policies to clearly include this requirement so that all future purchases meeting this requirement are properly documented and compliant with grant guidelines. Columbus NCORP staff directly responsible for grant management will also continue to attend training sessions to strengthen their knowledge of grant reporting, grant requirements, and compliance responsibilities. Anticipated Completion Date: January 31, 2026

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

  • 1175188 2025-001
    Material Weakness Repeat
  • 1175189 2025-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.399 CANCER CONTROL $1.01M