Finding Text
Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Aid Cluster ALN Numbers: Multiple Award Period: September 1, 2024 through August 31, 2025 Type of Finding: • Significant Deficiency in Internal Control Over Compliance • Other Matters Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date and status. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits. Condition: During our testing, it was noted the effective date reported on the "Campus Level" report in NSLDS did not match the University records for 2 of the 60 students tested. It was also noted that the change in enrollment status was not reported timely for 2 of the 60 students tested. Questioned Costs: None. Context: There were discrepancies between the effective dates reported to NSLDS and the University's records as well as timely reporting issues. Cause: The University's processes and controls did not ensure that student effective dates were properly and timely reported to NSLDS. The effective date should be the student's last date of attendance and academically-related activity. Effect: The NSLDS system is not updated with the correct student information which can cause a student to not properly enter the repayment period. Repeat Finding: Yes, 2024-001 Recommendation: We recommend reviewing the components of the enrollment roster file to ensure the correct effective date is reported correctly for the "Campus Level" as well as making sure records are being timely reported. Views of Responsible Officials: There is no disagreement with the audit finding.