Finding 1174808 (2023-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2023
Accepted
2026-02-20

AI Summary

  • Issue: The Organization did not submit its single audit report by the required deadline, violating federal regulations.
  • Impact: This late submission risks losing federal funding due to non-compliance with Uniform Guidance.
  • Next Steps: Implement a monitoring system for grant requirements and establish a timeline to ensure timely reporting.

Finding Text

Criteria: In accordance with federal regulations (Uniform Guidance 2 CFR 200), recipients of federal awards are required to submit their single audit within the stipulated timeframe, nine months after the end of the fiscal year. Condition: During the 2023 audit, it was identified that the Organization failed to submit its single audit report for the fiscal year ending August 31, 2023 within the required timeframe, which is a violation of the Uniform Guidance requirements. Effect: The late submission of the single audit report has resulted in a breach of compliance with federal regulations. This non-compliance has the potential to disallow funding for federal agencies. Cause: The delay in submitting the single audit was primarily attributed to a change in financial personnel. Recommendation: We recommend the Organization develop a system of monitoring grant requirements and establish a timeline for meeting deadlines related to reporting in compliance with the Uniform Guidance. Views of responsible official and planned corrective actions: The Organization will prepare for financial statement audits to ensure audits are completed timely.

Corrective Action Plan

First Step of Wichita Falls, Inc. agrees with this recommendation and is implementing the following actions to address it: 1. Development of a Grant Monitoring System o We are implementing a centralized grant tracking system to record key grant requirements, reporting timelines, and deliverables. o The Executive Director and Finance Director will oversee the development and maintenance of this system. 2. Creation of a Compliance and Reporting Calendar o A detailed compliance calendar will be developed to track all financial and progranunatic reporting deadlines for each grant. o The calendar will be reviewed monthly by program and finance staff to ensure all deliverables are submitted on time. 3. Staff Training and Accountability o Staff responsible for grant management will receive training on Uniform Guidance requirements and the use of the new tracking system. o Roles and responsibilities related to compliance and reporting will be clearly defined in updated internal procedures. We believe these corrective actions will strengthen our internal controls, improve oversight of grant activities, and ensure compliance with all Uniform Guidance reporting requirements.

Categories

Subrecipient Monitoring Reporting

Other Findings in this Audit

  • 1174803 2023-001
    Material Weakness Repeat
  • 1174804 2023-001
    Material Weakness Repeat
  • 1174805 2023-001
    Material Weakness Repeat
  • 1174806 2023-001
    Material Weakness Repeat
  • 1174807 2023-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.667 SOCIAL SERVICES BLOCK GRANT $419,626
93.671 FAMILY VIOLENCE PREVENTION AND SERVICES/DOMESTIC VIOLENCE SHELTER AND SUPPORTIVE SERVICES $153,939
16.575 CRIME VICTIM ASSISTANCE $143,985
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $50,826
16.588 VIOLENCE AGAINST WOMEN FORMULA GRANTS $42,206
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $12,576