Finding Text
Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Aid Assistance Listing Number: Student Financial Aid Cluster Award Period: July 1, 2024 to June 30, 2025 Type of Finding: • Significant Deficiency in Internal Control Over Compliance • Other Matters Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR §690.83 and COD reporting requirements require institutions to accurately report Pell Grant disbursement dates to the COD system to ensure compliance with federal regulations. Condition: During testing of Pell Grant disbursements, we noted that 6 of the 40 students tested had incorrect Pell disbursement dates reported to the COD system. Questioned Costs: None Context: Federal regulations require institutions to accurately report Pell Grant disbursement dates to the COD system. These dates are critical for tracking compliance and ensuring proper administration of Title IV funds. Incorrect reporting can lead to discrepancies in federal records and potential compliance issues with U.S. Department of Education requirements. Cause: The College did not have a process in place to ensure Pell Grant disbursement information was being accurately reported to the COD system. Effect or Potential Effect of Finding: Incorrect reporting of Pell disbursement dates may result in noncompliance with federal regulations, potential audit findings, and risk of inaccurate student financial aid records. Repeat Finding: No. Recommendation: We recommend the College establish a process to ensure that all disbursement information is accurately reported to the COD system. Views of Responsible Officials: There is no disagreement with the audit finding.