Finding 1174618 (2024-002)

Material Weakness Repeat Finding

Requirement

Questioned Costs

Year

2024

Accepted

2026-02-19

Audit: 388128

Organization: Four Square Community Action, Inc. (NC)

Auditor: SMART SOLUTIONS CPA INC

AI Summary

Answer: Some internal control issues persist in documentation processes, despite improvements.
Trend: There are occasional instances of missing or incomplete records, such as purchase orders and invoices.
List: Follow up on enhancing documentation management to prevent future gaps.

Finding Text

During the audit, it was observed that while the Organization has made efforts to improve its documentation processes, a few internal control challenges remain. Instances of missing or incomplete documentation, including purchase orders (POs), invoices, and supporting agreements, were noted. These missing records were not widespread but did raise concerns regarding internal controls, particularly in documentation management.

Corrective Action Plan

While this remains a repeated finding, the Organization is committed to ensuring compliance with internal policies, improving document management controls, and enhancing documentation practices.

Other Findings in this Audit

1174617 2024-001

Material Weakness Repeat
1174619 2024-003

Material Weakness Repeat
1174620 2024-004

Material Weakness Repeat
1174621 2024-005

Material Weakness Repeat
1174622 2024-006

Material Weakness Repeat
1174623 2024-007

Material Weakness Repeat
1174624 2024-008

Material Weakness Repeat

Programs in Audit

ALN	Program Name	Expenditures
14.871	SECTION 8 HOUSING CHOICE VOUCHERS	$1.98M
93.600	HEAD START	$1.46M
93.568	LOW-INCOME HOME ENERGY ASSISTANCE	$436,250
10.558	CHILD AND ADULT CARE FOOD PROGRAM	$165,767
81.042	WEATHERIZATION ASSISTANCE FOR LOW-INCOME PERSONS	$151,620
93.569	COMMUNITY SERVICES BLOCK GRANT	$136,816
14.239	HOME INVESTMENT PARTNERSHIPS PROGRAM	$44,165