Finding 1174215 (2024-003)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-02-18
Audit: 387929
Organization: City of Pauls Valley (OK)

AI Summary

  • Core Issue: The Single Audit reporting package was submitted late, missing the deadline of March 31, 2025.
  • Impacted Requirements: Compliance with Uniform Guidance 2 CFR 200.512, which mandates timely submission of audit reports.
  • Recommended Follow-Up: Ensure the City addresses resource constraints to submit future reporting packages on time.

Finding Text

Finding 2024-003 Reporting All Assistance Listing Numbers Finding: The Single Audit reporting package was not submitted to the Federal Clearinghouse within the required time frame. Criteria: Uniform Guidance 2 CFR 200.512 requires the organization’s audit to be completed and the data collection form and reporting package submitted within the earlier of 30 days after receipt of the auditor’s report or nine months after the end of the audit period. Condition: The Single Audit package for the City’s year ended June 30, 2024 should have been submitted by March 31, 2025. The audit was not completed until October 2025. Cause: The City experienced resource constraints during the year preventing the timely completion of its annual audit and related compliance testing. Effect: Potential suspension of funding provided by federal agencies. Recommendation: We recommend the City file the reporting package timely to the Federal Audit Clearinghouse.

Corrective Action Plan

Views of Responsible Officials of Auditee: Management doesn’t agree or disagree with the finding but realizes a delay in completing and submitting the Single Audit reporting package was primarily the result of limited staffing resources and competing operational demands during the fiscal year, which impacted the timely completion of financial reporting and related compliance activities. The City recognizes the importance of meeting the submission deadlines established under Uniform Guidance 2 CFR 200.512 and is taking corrective action to prevent recurrence. Specifically, management is implementing a more structured audit preparation schedule, enhancing coordination with external auditors, and designating additional resources to support the Finance Department during the audit process. These actions are intended to ensure that future audit engagements are completed and submitted to the Federal Audit Clearinghouse within the prescribed timeframes.

Categories

Procurement, Suspension & Debarment Reporting

Other Findings in this Audit

  • 1174209 2024-003
    Material Weakness Repeat
  • 1174210 2024-003
    Material Weakness Repeat
  • 1174211 2024-003
    Material Weakness Repeat
  • 1174212 2024-003
    Material Weakness Repeat
  • 1174213 2024-003
    Material Weakness Repeat
  • 1174214 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
10.763 EMERGENCY COMMUNITY WATER ASSISTANCE GRANTS $902,759
20.106 AIRPORT IMPROVEMENT PROGRAM, INFRASTRUCTURE INVESTMENT AND JOBS ACT PROGRAMS, AND COVID-19 AIRPORTS PROGRAMS $289,825
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $220,832
45.310 GRANTS TO STATES $8,540
45.164 PROMOTION OF THE HUMANITIES PUBLIC PROGRAMS $0