Finding 1173711 (2024-003)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-02-16

AI Summary

  • Core Issue: Grant reports for the Refugee and Entrant Assistance programs were submitted late, impacting timely reimbursement.
  • Impacted Requirements: Reports must be filed by deadlines specified in the grant agreement to ensure cash flow.
  • Recommended Follow-Up: Management should implement measures to ensure timely filing of grant reports to avoid future delays.

Finding Text

Department of Health and Human Services –Refugeeand Entrant Assistance Discretionary Grants Assistance Listing Number 93.576, Refugee and Entrant Assistance Wilson/Fish Program Assistance Listing Number 93.583; Grant period-year ended September 30, 2024. Criteria: Grant reports are to be submitted in accordance with deadlines outlined in the grant agreement. Condition: Grant reports selected for testing of timely submission were filed late. Questioned Costs: None Cause: Based on the large in flux of refugees in a short time period and additional funds being provided to the Organization on a retrospective basis, the Organization was not able to file the grant report timely, as these factors required additional work be done on the Organization's end to ensure the grant reports were filed accurately. Effect: Due to the fact that grants may not reimburse expenses incurred until grant reports are filed, this could result in a delay in cash receipts. Repeat Finding: Yes Recommendation: We recommend that management ensure that grants are filed timely Views of Responsible Officials: See Auditee’s Corrective Action Plan.

Corrective Action Plan

Management is implementing enhanced procedures, including systems and process improvements, and evaluating personnel changes to ensure that grant reports are filed timely and accurately.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 1173710 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.576 REFUGEE AND ENTRANT ASSISTANCE DISCRETIONARY GRANTS $4.01M
93.583 REFUGEE AND ENTRANT ASSISTANCE WILSON/FISH PROGRAM $3.86M
93.566 REFUGEE AND ENTRANT ASSISTANCE STATE/REPLACEMENT DESIGNEE ADMINISTERED PROGRAMS $1.42M
19.510 U.S. REFUGEE ADMISSIONS PROGRAM $929,078
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $34,015