Finding Text
Federal Agency: United States Department of Education Federal Program Name: Student Financial Aid Assistance Listing Number: Student Financial Aid Cluster Award Period: July 1, 2024 to June 30, 2025 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. In addition, regulations require the status include an accurate effective date. Regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits. Condition: During our testing, we noted 1 of the 40 students enrollment status and enrollment effective date per institution's record did not match what was reported to NSLDS. Questioned Costs: None Context: During our testing, we noted the College did not have proper procedures in place to verify the reports sent to NSLDS are including accurate and correct information. Cause: The College processes and controls did not ensure that student status changes were properly reported to NSLDS. The effective date should be the student's last date of attendance and academically-related activity. In addition, students enrollment status should be certified every 60 days. Effect: The NSLDS system is not updated with the correct student information which can cause a student to not properly enter the repayment period. Repeat Finding: No. Recommendation: We recommend the College review its reporting procedures to ensure the students' statuses are accurately reported to NSLDS as required by regulations. Views of Responsible Official: There is no disagreement with the audit finding.