Finding 1173665 (2025-001)

Finding No. 2025-001 – Timely Preparation of Monthly Grant Expenditure Reports U.S. Department of Health and Human Services Residential Services for Unaccompanied Children Program Assistance Listing Number: 93.676 Criteria – The Organization prepares monthly grant expenditure reports for reimbursement to the grantor to ensure proper expenditure of funds. Condition – During our review of the Organization’s monthly grant expenditure reports, we noted that reports were not filed with the grantor on a timely basis. Cause – Changes in the method of reporting reimbursement requests between grant years caused reimbursement request report to be submitted after the report due date. Effect – Untimely preparation and submission of the reports could result in errors and loss of data making it more difficult to receive approval and reimbursement. Questioned Cost – None Recommendation – We recommend the Organization implement procedures and controls to ensure reports are submitted timely. View of Responsible Officials – The Organization agrees with the comment and is continuing efforts and implementing procedures to ensure all monthly grant expenditure reports are submitted timely and accurately.