Finding Text
Finding 2024-002 Finding resolution status: Resolved Statement of Condition Formal documentation of the procurement process was unavailable for certain vendors. This is a repeat of finding 2023-008. Criteria: The Center must have and use documented procurement procedures under the Uniform Guidance 2 CFR 200 320. This includes a requirement to maintain procurement documentation. Effect or Potential Effect The Center is in non-compliance with OMB procurement requirements. Cause Controls were not in place to ensure that the proper documentation of procurement procedures was maintained. Recommendation We recommend that the Center revise its documentation system to allow for centralized and accessible storage of support for its vendor procurement process. Response: While the Center has made every effort to follow and document the procurement competitive bidding process for those items over the respective minimum thresholds mandated by the Uniform Guidance at 2 CFR 200 320, the Center has also contracted with a third-party consulting firm as of August 1, 2023, to conduct evaluations of vendors, and to facilitate and document the process. Views of Responsible Officials and Planned Corrective Action We agree that the Center needs to maintain adequate documentation of procedures performed for procurement. Concur or do not concur with this finding: Concur Agree or disagree with auditor recommendations: Agree Completion date or proposed completion date: July 22, 2025