Finding Text
Federal Program – Student Financial Assistance Cluster – Assistance Listing Numbers 84.063, Federal Pell Grant Program and 84.268, Federal Direct Student Loans – U.S. Department of Education Program Year 2024–2025 Criteria or Specific Requirement – Special Tests and Provisions – Return of Title IV Funds – 34 CFR §668.22 Condition – The incorrect number of days for spring break was used in the Spring 2025 Return of Title IV calculations, causing amounts due back to the U.S. Department of Education to not be properly identified and returned. Questioned Costs – $125.30 – $48.02 for 84.063, Federal Pell Grant Program and $77.28 for 84.268, Federal Direct Student Loans Context – Out of a population of 118 students who withdrew during fiscal year 2025, 13 were selected for testing. Of the 13 tested, two were identified to have errors in their Return of Title IV calculations, which were caused by the inappropriate number of days used for spring break. Management further investigated the impact on other students who withdrew in Spring 2025 and an additional nine students were identified as being impacted by this error. Effect – The University allowed students to maintain a total of $125.30 of Title IV funds that should have been returned to the U.S. Department of Education. Cause – The University did not have appropriate controls in place to ensure the accuracy of disbursements and Return of Title IV calculations. Identification as a Repeat Finding – N/A Recommendation – The University should ensure the design and appropriate operating effectiveness of controls surrounding Return of Title IV Funds to ensure that all returns of funds are appropriately calculated and processed. Views of Responsible Officials and Planned Corrective Actions – Management agrees with the finding. See attached corrective action plan.