Finding 1173348 (2025-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-02-12
Audit: 386992
Organization: S.a.f.e. House, Inc. (NM)
Auditor: MP GROUP INC

AI Summary

  • Core Issue: Only 68% of adults maintained or increased their income, falling short of the 70% requirement.
  • Impacted Requirements: The program did not meet HUD's income maintenance goal, risking future funding and program effectiveness.
  • Recommended Follow-Up: Implement a tracking system to monitor participant income levels more effectively throughout the program.

Finding Text

Finding 2025-001: 70% Minimum Unduplicated Adults Maintaining/Increasing Total Income US Department of Housing and Urban Development Program: Continuum of Care Assistance Listing Number: 14.267 Pass Through Entity – City of Albuquerque, New Mexico CRITERIA Per Exhibit B, part B.2, as a sub-recipient of the City of Albuquerque, New Mexico (City) of the Continuum of Care grant funding, the City requires that a minimum of 70% of unduplicated adults served will maintain or increase their total income from all sources as of the end of the operating year or project exit. CONDITION The audit found that during the fiscal year ending June 30, 2025, the number of adults that maintained or increased their total from all sources as of the end of the operating year or project exit was only 68%. CAUSE There were several participants that exited the program close to the Organization’s year end of June 30, 2025. This resulted in less time for the participants to achieve employment goals and the percentage of 70% could not be met timely. EFFECT For the reporting period, only 68% of exiting adult participants (23 out of 34 individuals) showed a documented increase in income. This failure to meet the 70% target indicates that the program is not fully achieving its intended outcome of promoting self-sufficiency among participants, potentially jeopardizing future funding or requiring corrective action plans with the primary grantee and HUD. RECOMMENDATION The Organization should develop and implement a robust tracking system to accurately monitor participant income levels throughout their time in the program. VIEWS OF RESPONSIBLE OFFICIALS The Organization agrees with this finding. See Corrective Action Plan.

Corrective Action Plan

PLANNED CORRECTIVE ACTIONS PLANNED: The Organization acknowledges the finding and agrees with the recommendation. The Organization also notes that the percentage of adults maintaining or increasing income was impacted by several participants exiting the program near the end of the fiscal year. Due to their shorter timeframe in the program, these participants had limited opportunity to achieve employment goals or secure increased income. The Organization will review program exit timing and case planning procedures to better ensure participants have adequate time to engage in employment-related services before exit, when possible. To address the finding and improve future performance, the Organization is implementing the following corrective actions: 1. Improved Income-Tracking System: A revised income-tracking process will be integrated into case-management to ensure income information is consistently updated at program entry, during routine case reviews, and at exit. 2. Enhanced Staff Training: Case managers and program staff will receive updated training on income documentation requirements, including timely data entry and verification procedures. 3. Quarterly Internal Monitoring: The Finance Manager will conduct quarterly reviews of participant files to ensure accurate income tracking and identify areas needing corrective attention. 4. Program Exit and Case Planning Adjustments: Program leadership will work with case managers to strengthen exit planning protocols, helping ensure participants have sufficient time to pursue employment goals before program completion whenever possible. 5. Regular Coordination Between Finance and Program Teams: Monthly cross-departmental check-ins will be established to keep financial and program data aligned and identify issues early.

Categories

Subrecipient Monitoring HUD Housing Programs Reporting

Programs in Audit

ALN Program Name Expenditures
14.267 CONTINUUM OF CARE PROGRAM $442,667
93.671 FAMILY VIOLENCE PROTECTION FVPSA $105,320
16.575 VICTIMS OF CRIME ACT (VOCA) $75,424
93.671 FAMILY VIOLENCE PROTECTION PROGRAM $45,521
14.231 HOMELESSNESS PROGRAM $44,249
93.671 FAMILY VIOLENCE PROTECTION PROGRAM ARP $24,334