FAC Explorer

Finding 1173287 (2024-003)

Material Weakness Repeat Finding
Requirement
I
Questioned Costs
-
Year
2024
Accepted
2026-02-11
Audit: 386832
Organization: Justice Research and Statistics Association, Inc. (DC)
Auditor: ROGERS & COMPANY PLLC

AI Summary

  • Core Issue: The Organization failed to keep records proving that they checked vendors and subrecipients for suspension or debarment before transactions.
  • Impacted Requirements: Lack of documentation violates compliance standards for vendor verification processes.
  • Recommended Follow-up: Implement a system to retain verification records, such as screenshots and certifications, for all future transactions.

Finding Text

The Organization described a process to verify that vendors and subrecipients were not suspended or debarred prior to entering into covered transactions. However, documentation supporting the completion of these reviews (e.g.: SAM.gov verification screenshots, certifications, or contract clauses) was not retained for any of the transactions tested. As a result, the Organization was unable to provide evidence that suspension and debarment verifications were performed.

Corrective Action Plan

Management concurs with the finding and will implement procedures to retain evidence of suspension and debarment reviews for all vendors and subrecipients under federally funded programs.

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

  • 1173282 2024-001
    Material Weakness Repeat
  • 1173283 2024-002
    Material Weakness Repeat
  • 1173284 2024-003
    Material Weakness Repeat
  • 1173285 2024-001
    Material Weakness Repeat
  • 1173286 2024-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
16.734 SPECIAL DATA COLLECTIONS AND STATISTICAL STUDIES $898,474
16.738 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM $717,181
16.550 STATE JUSTICE STATISTICS PROGRAM FOR STATISTICAL ANALYSIS CENTERS $507,823
16.750 SUPPORT FOR ADAM WALSH ACT IMPLEMENTATION GRANT PROGRAM $240,218
16.560 NATIONAL INSTITUTE OF JUSTICE RESEARCH, EVALUATION, AND DEVELOPMENT PROJECT GRANTS $137,200
16.582 CRIME VICTIM ASSISTANCE/DISCRETIONARY GRANTS $32,879