Finding Text
Condition: We noted four instances out of 25 where contractors and vendors were not paid for over 30 days. We also noted that grant reimbursements were not submitted within 90 days on 23 of 25 20.509 program disbursements tested. Of those 23 instances, eight disbursements did not have a reimbursement requested for over 90 days and were requested after the end of fiscal year 2025. Criteria: All grant activities should include management level oversight to ensure timeliness, accuracy, and compliance with specified grant requirements. Cause: Lack of proactively drawing down 20.509 program grants in fiscal year 2025 and lag in payment approvals for vendor invoices. Effect: Multiple vendors were not paid for over 30 days after receipt of invoice. Lag in reimbursement requests can cause cash flow issues. Recommendation: A designated management level individual should have oversight to require timely drawdowns of grants and timely payment of invoices. View of Responsible Officials: GRTC acknowledges this finding and will continue to address this issue via updated grant management processes and training additional finance staff on grant writing, pre-award and post-award activities.