Finding Text
Finding 2024-03 – Untimely Submission of audit report to Federal Audit Clearinghouse Criteria: In accordance with the Uniform Guidance the Authority is required to submit their audit report to the Federal Audit Clearinghouse within nine months subsequent to the Authority’s fiscal year end. Condition: The Authority did not submit their audit to the Federal Audit Clearinghouse within nine months subsequent to the Authority’s year end. Effect: This resulted in non compliance with the Uniform Guidance. Questioned Costs: None. Cause: The delays were primarily attributed to staff turnover and insufficient internal monitoring of submission deadlines. Recommendation: We recommend the Authority strengthen internal controls over compliance with reporting requirements by: 1. Establishing a comprehensive reporting calendar that includes the Uniform Guidance submission deadlines and responsible personnel. 2. Implementing an internal review checklist that requires supervisory sign-off before each submission. 3. Setting up automated deadline reminders within the Authority’s email or compliance tracking system. 4. Providing cross-training to ensure backup staff can complete and file reports in the absence of primary personnel. Managements Response: Management concurs with the finding. The Authority has developed a Compliance Reporting Schedule listing all required federal reporting submissions, their due dates, and the responsible staff. Calendar reminders and verification checkpoints have been implemented to ensure timely submissions. In addition, the Authority will conduct quarterly internal audits to confirm adherence to HUD reporting requirements. Management anticipates full corrective action by December 2025.